Number
030493
Version
SUBSTITUTE 1
Reference
Sponsor
CHAIR
Title
Substitute resolution appropriating $50,000,001 from the 2004 Special Purpose Account - Reimbursable Services Advance Fund.
Analysis
This is a procedural resolution, ordinarily adopted in conjunction with the adoption of the annual budget. Its intent is to provide expenditure authority for the upcoming budget year, 2004, for the Special Purpose Account - Reimbursable Services Advance Fund.
Body
Whereas, The 2004 city budget authorizes a specific fund under the control of the Common Council for the purpose of advance funding of reimbursable materials and services; and
Whereas, Appropriations for such purpose can be made available only after the adoption of a resolution appropriating sums out of such fund for the purposes enumerated therein; and
Whereas, In anticipation of estimated revenues to be applied to such fund, it is necessary to temporarily transfer general city funds, in accordance with Section 925-140a, Wisconsin Statutes 1919; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the sum of $50,000,001, be and hereby is, transferred from general city funds to the specific fund under the control of the Common Council for the purpose of incurring expenditures for reimbursable materials or services; and, be it
Further Resolved, That such sum is hereby appropriated to the city departments and agencies listed in Exhibit A in the amounts specified and that such departments and agencies be, and hereby are, authorized to use amounts so appropriated for the purpose of incurring expenditures for materials or services furnished for which such city departments and agencies are to be reimbursed; and, be it
Further Resolved, That the Water Department, which is funded from its own revenue (earnings, both current and retained), is hereby authorized to use its available cash reserves to perform reimbursable work prior to receiving revenue in reimbursement; and, be it
Further Resolved, That each department or agency listed in Exhibit A is hereby directed to take all necessary steps to assure that expenditures of such appropriations for reimbursable services are in fact recovered through timely billing and amounts so recovered are paid to the specific fund under the control of the Common Council for such purpose; and, be it
Further Resolved, That the proper city officers be, and hereby are, directed and authorized to return moneys transferred from general city funds to the specific fund under the control of the Common Council for this purpose as revenues from reimbursable services are paid to the specific fund; and, be it
Further Resolved, That the City Comptroller be, and hereby is, authorized and directed to establish the necessary accounts and accounting procedures to carry out the intent of this resolution; and, be it
Further Resolved, That if the expenditure authorization provided in this resolution to any one department or agency becomes inadequate to handle the necessary reimbursable expenditures, it shall be the responsibility of the department or agency head to initiate a timely request through the Department of Administration-Budget and Policy Division for supplementary expenditure authorization.
Requestor
Budget and Management Division
Drafter
Ref: 2004 BF, 7-E; KMO:
September 10, 2003
FINANCE: 030493R.RTF