Number
181891
Version
SUBSTITUTE 1
Reference
Sponsor
ALD. WITKOWSKI
Title
Substitute resolution authorizing the Department of Administration to issue a request for proposal for collection of the City’s outstanding receivables.
Analysis
This resolution authorizes the Department of Administration (DOA) to issue a request for proposal (RFP) for collection of the City’s outstanding receivables, including real property and personal property taxes, ambulance and emergency services delinquent accounts, overdue Municipal Court judgments, and parking citations, with contract terms commencing January 1, 2020.
Body
Whereas, The current contracts between the City and the Kohn Law Firm, Harris & Harris LTD, and Duncan Solutions for collection of receivables, expire on December 31, 2019; and
Whereas, The Outstanding Debt Work Group has recommended studying the centralization of the City’s debt collection efforts;
Whereas, Council File Number 171394 directed the Department of Administration to oversee the efforts of all City departments to collect debts owed the City and to provide support on how to more effectively collect debts owed the City; and
Whereas, The DOA intends to determine whether centralizing collection of receivables in a single vendor is feasible and can improve debt collection efforts; and
Whereas, The City, by issuing an RFP for collection of all receivables may obtain more favorable contract terms by soliciting the most advantageous proposal and achieving administrative efficiencies; now therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Department of Administration is authorized to execute a request for proposal process to select a vendor or vendors for a City debt collection contract or contracts for a contract term beginning January 1, 2020; and, be it
Further Resolved, That the City Treasurer, Municipal Court, Transportation Fund, and City Attorney shall assist DOA in drafting the RFP and evaluating the RFP responses; and be it
Further resolved, That, if the Department of Administration determines that it is feasible and advantageous to execute a contract centralizing all, or a portion of, the City’s collection accounts, the Department of Administration may execute that contract, and assign and authorize Special Purpose Account (0001-S113-06300) to the Department of Administration for expenditures related to the centralized debt collection contract (the “City Collection Contract SPA”), and that the Comptroller is authorized to transfer the appropriation for the City Collection Contract SPA between departments as required; and be it
Further Resolved, That following the request for proposal process, the Department of Administration shall provide the Finance and Personnel Committee with a recommendation on the best choice for a debt vendor or vendors.
Requestor
DOA Budget and Management Division
Drafter
EP
April 4, 2019
I:Finance\Resolution\181891res