NUMB:
980844
VERS:
SUBSTITUTE 1
REF:
XXBY:
THE CHAIR
TITL:
Substitute resolution authorizing acceptance and funding of the grant award from the United States Department of Housing and Urban Development (HUD) for the City of Milwaukee's Housing Opportunities For Persons With AIDS (HOPWA) Grant for 1998.
ANLS:
This resolution authorizes the Community Block Grant Administration to accept HOPWA grant funding in the amount of $363,000, consistent with its revised Consolidated Plan submitted to and approved by the U.S. Department of Housing and Urban Development (HUD) and authorizes the Community Block Grant Administration to execute and implement HOPWA projects.
BODY:
Whereas, The City of Milwaukee has been notified of an award of Community Development entitlement funding for HOPWA activity in the amount of $363,000 for 1998; and
Whereas, The 1998 HOPWA Program activity for the City of Milwaukee has been reviewed and approved by the Community Development Policy Committee on September 21, 1998; and
Whereas, CCFN 970385 authorized the submission of a revised Consolidated Plan and Annual Action Plan for 1998 consolidated community development entitlement funding; and
Whereas, It has been determined that operation of the HOPWA programs for one year would cost approximately $363,000 of which $363,000 would be provided by the Grantor; and
Whereas, There is no local share required for this grant program ; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Mayor of the City of Milwaukee is designated as the authorized representative of the City of Milwaukee in connection with all matters relating to the City's 1998 HOPWA Program; and, be it
Further Resolved, That the City of Milwaukee assures and certifies that it will comply with the regulations, policies, guidelines and requirements with respect to the acceptance and use of Federal HOPWA funds as specifically delineated in the Grant Award; and, be it
Further Resolved, By the Common Council of the City of Milwaukee that application to HUD is authorized and the Community Block Grant Administration shall accept this grant without further approval unless the terms of the grant change as indicated in Common Council File 940843 (Grant Ordinance); and, be it
Further Resolved, That the City Comptroller is authorized to:
1. Encumber in the parent accounts of the 1998 Special Revenue Accounts-Grant and Aid Projects, the following amount for the project/program titled HOPWA:
Account Number Account Amount
15-010-0100 Grantor Share $363,000
15-010-0101 In-Kind City Share $ -0-
$363,000;
2. Create a Special Revenue Fund - Grant and Aid Projects and the necessary expenditure and revenue accounts; transfer appropriations from the Grant and Aid Parent Accounts to these accounts in the amount required under the grant agreements and transfer the corresponding offsetting estimated revenue;
3. Establish the necessary grant performance submeasures;
4. Establish a cash advance procedure in order to make funds available to those departments or agencies which are unable to implement the Community Development Program projects on a reimbursable basis; and, be it
Further Resolved, That prior to making any cash advance to any department or agency the City Comptroller shall receive from the Block Grant Director of the Community Block Grant Administration a statement indicating the circumstances that resulted in a decision to provide such cash advance based on a review of the needs of such department or agency; and, be it
Further Resolved, That these funds are appropriated to the Community Block Grant Administration which is authorized to:
1. Expend from the amount appropriated sums for specified purposes as indicated in the grant budget and incur costs consistent with the award date;
2. Enter into subcontract(s) as detailed in the grant budget; and, be it
Further Resolved, That the Community Block Grant Administration is hereby authorized to incur costs not to exceed the sum of $10,890 for the administration of the City of Milwaukee's 1998 HOPWA Program; and, be it
Further Resolved, That all departments/agencies are required to submit budget and activity reports in amounts and according to any conditions approved by the Common Council and the Mayor in conformance with File Number 74-92-5v to the Community Block Grant Administration and the City Comptroller for their review and approval; and, be it
Further Resolved, That City departments/agencies requesting new positions, new equipment, out-of-town travel and mileage reimbursement, under the CDBG program, will be required to obtain separate Common Council approval as prescribed by normal City procedures; and, be it
Further Resolved, That payments for HOPWA costs incurred shall be paid in accordance with approved CDBG reimbursement policy based on the approval by the Community Block Grant Administration and City Comptroller of a Budget Forecast (CDA-51); and, be it
Further Resolved, That the authorization for the projects listed in this resolution are subject to the availability of 1998 Community Development Block Grant funds and the release of funds for this purpose by the Department of Housing and Urban Development; and, be it
Further Resolved, That the Block Grant Director of the Community Block Grant Administration is hereby authorized on behalf of the City and the Community Block Grant Administration, to execute, deliver, publish, file and record such documents, instruments, notices and records and to take such other actions as shall be necessary or desirable to implement the City's 1998 Community Development Program in accordance with the 1998 Annual Action Plan, including but not limited to the Community Block Grant Administration's determinations as to whether funds be awarded in the form of grants or loans, and determinations of payback provisions, interest rates, amortization schedules, collateral security requirements (if any), forgiveness of debt, and release of collateral; and, be it
Further Resolved, That except as modified by this resolution, the guidelines for handling the Community Development Block Grant Program set forth in Common Council File Number 74-92-5v is fully applicable to the 1998 Community Development Entitlement funding Program.
DFTR:
98HOPWA
DH:
12/04/98