Number
13667
Version
Original
Reference
Sponsor
The Chair
Title
Resolution approving a Change Order to Purchase Order No. 868 with DMJ Services LLC (dba Action Heating Cooling and Plumbing, (Milwaukee WI) for furnace installation at the Northlawn development and various HACM locations in an amount not to exceed $600,000
Analysis
Body
WHEREAS, the Housing Authority of the City of Milwaukee (HACM) solicited competitive pricing for Furnace Repair and Installation for Various Locations and awarded the work to DMJ Services LLC (dba Action Heating Cooling and Plumbing), the lowest responsive and responsible bidder; and
WHEREAS, the Housing Authority of the City of Milwaukee is qualified to “piggyback” off its own purchase order 868, where bidding procedure were conducted in compliance with the requirements of local, state and federal regulations; and
WHEREAS, the original award amount of $50,000 fell under the threshold of $250,000.00 above which approval by the HACM Board of Commissioners is required, and, therefore, said award was not presented to the board for approval at that time; and
WHEREAS, the flooding of August 9, 2025 required extensive emergency installations for the health and safety of the residents within a short turnaround time, prior to this HACM Board Meeting, so work has proceeded and the purchase order’s change order is being brought to the HACM Board of Commissioners as soon as was practicable; and
WHEREAS, the funds for these services will come from Insurance Claim Proceeds, and,
WHEREAS, the new purchase order amount of $600,000 not-to-exceed now exceeds the aforementioned $250,000.00 threshold, and, therefore, requires approval by the HACM Board of Commissioners; now therefore, be it,
RESOLVED, by the Board of Commissioners of the Housing of the City of Milwaukee that it hereby authorizes a cumulative change order totaling $600,000 not-to-exceed to be added to Purchase Order 868 with DMJ Services LLC (dba Action Heating Cooling and Plumbing); and its subcontractor, Affordable Heating and Air Conditioning, Inc. for emergency installation of furnaces at the Northlawn Development and various HACM locations, be it
FURTHER RESOLVED, that the proper officers of HACM be and hereby are authorized and directed to properly execute a cumulative change order to said purchase order for and on behalf of HACM; and, be it
FURTHER RESOLVED, that if any extensions of the time of performance are needed, the officers of HACM may approve such request without any further action of the Board of Commissioners of HACM.; and, be it
FURTHER RESOLVED, that all acts previously performed relative to this matter by the proper officers of HACM and the Board of Commissioners of HACM be and hereby are approved, ratified, and confirmed in all respects.
Requestor
Drafter
Housing Management, Kent Britton, Director Purchasing/Procurement, 11/7/2025