Number
021516
Version
SUBSTITUTE 1
Reference
020756
Sponsor
ALD. MURPHY
Title
Substitute resolution authorizing the Department of Administration to issue a Request for Proposal for an Application Service Provider for the City's Financial Management Information Systems.
Analysis
In accordance with City policy resolutions relating to the outsourcing or privatizing of City services, this resolution authorizes the City's Department of Administration (DOA) to issue a Request for Proposal for an Application Service Provider to operate and maintain the City's PeopleSoft and Financial Management Information Systems. It further authorizes the DOA to expend up to $25,000 from its 2003 Operating Expenditures Account for consulting purposes, to retain a consultant with relevant expertise to assist in the development of an RFP most appropriate to the City's needs.
Body
Whereas, The Common Council adopted File Number 990089, a resolution formalizing City policy relative to outsourcing or privatizing of City services, on April 20, 1999, and further amended the policy via File Number 020756, adopted September 4, 2002; and
Whereas, These files established a procedure requiring formal authorization and approval of the Common Council for City departments to study, issue a Request for Proposal, or implement the outsourcing or privatization of any City service or function which may result in the reduction, elimination or privatization of any City positions; and
Whereas, In accordance with the guidelines set forth in these two policy resolutions, 990089 and 020756, the Department of Administration (DOA) has utilized in-house staff to study various issues relative to outsourcing of the City's Financial Management Information Systems (FMIS) hardware and operating systems, as well as assistance with running and maintaining the PeopleSoft application programs that comprise the FMIS systems; and
Whereas, Also as provided in the guidelines, the DOA is desirous of obtaining the Common Council's authorization to retain the services of a consultant with relevant expertise to assist in developing an RFP most appropriate to the needs of the City's Financial Management Information Systems; and
Whereas, It is in the best interest of the City of Milwaukee and its residents to pursue the most efficient, effective and economical means of operating and maintaining the City's PeopleSoft and FMIS systems; and
Whereas, In accordance with the policy resolutions, the DOA has prepared a written request to issue a Request for Proposal relative to the provision of certain services related to operation and maintenance of the City's PeopleSoft and FMIS systems, accompanied by a written report specifying the services and functions to be outsourced or privatized, and the substantiating reasons therefore, including but not limited to factual information concerning current level of service and associated costs, projected cost savings, anticipated change in level or quality of service provided, and specific positions to be affected; and
Whereas, In further accordance, the DOA has submitted its written request and written report to the Common Council to be included in a communication file, to allow public hearing and review of the request; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Common Council approves the Department of Administration's request to issue a Request for Proposal for an Application Service Provider (ASP) for the City's PeopleSoft and FMIS systems, as a means of determining the feasibility of outsourcing or privatizing the operation and maintenance of these systems; and, be it
Further Resolved, That the Common Council authorizes the DOA to expend up to $25,000 from its 2003 Operating Expenditures Account for consulting purposes, to retain a consultant to assist in the development of an RFP most appropriate to the City's needs; and, be it
Further Resolved, That the appropriate City officials are requested to assist the DOA and its consultant as needed; and, be it
Further Resolved, In accordance with City policy relative to the outsourcing or privatization of any City service or function which may result in the reduction, elimination or privatization of any City positions, upon receipt of responses to the Request for Proposals, the DOA must obtain Common Council approval by resolution of any resulting agreement.
Requestor
DOA-ITMD
Drafter
mcw.lrb
rg.asp.1
1/30/03