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| | 1. | | Roll call.
Minutes note: Meeting convened: 5:14 p.m.
Members present: Kevin Ingram, Sam Coleman, Raynetta Hill, Aycha Sawa and Joyce Mallory | | | |
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| | 2. | | Review and approval of the minutes of March 30th.
Minutes note: Ms. Hill moved, seconded by Mr. Coleman, for approval of the minutes. There were no objections. | | | |
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| 0 | 3. | Communication | Communication relating to administrative matters of the Charter School Review Committee for the 2021-23 school years.
Minutes note: Mr. Ingram said the city cannot extend a contract starting on July 1st, so the extension for Transformation for Learning can go until July 31st. The bids for proposals should be ready by then.
Ms. Sawa moved, seconded by Ms. Hill, to extend the contract until July 31st. There were no objections.
The management fee was so the city is not incurring a cost to operate and monitor the schools. While costs have gone up, the fees have not been raised in 6 years. The fees have been raised or lowered in the past, depending on what the needs were and to make sure all the administrative expenses have been covered. Ms. Peay said Ms. Cheri Olp monitors all the operating expenses and the conference price for required conferences has also increased. Judith Romelus is the Director at the Institute for the Transformation of Learning and noted there is a steady increase in costs, but management fees have not been increased. Ms. Romelus said the students are currently suffering and there are more needed infrastructure support services. The memo details a 3- or 4-year plan to increase the fee. The increase needs to happen as it is unsustainable at this point. They do want small, incremental increases so the schools are not shocked and much thought was given to the impact this would have on the schools. Mr. Coleman asked if we are providing schools with any guidance on how to allocate funds with this cost increase. Ms. Peay noted that the schools have been receiving more per-pupil amounts from the state. Ms. Romelus recommended a gradual increase of time, from 2% to 2.2% to another 2.2%. Mr. Ingram recommended that as the schools are getting more funds from DPI, the management fee will be increasing. The per-pupil allocation goes up roughly by $100 per year (currently around $9,200) and the last time it was decreased it was in the $7,000 range. Ms. Peay also noted that with fewer schools that also decreases the amount for administrative costs. Ms. Sawa thought the increase is justified. Ms. Romelus recommends having the increase over 4 years as that results in a lower increase for the schools. Mr. Coleman noted the fee is being increased due to increased costs and an increased need for services related to covid. Ms. Peay noted the schools were invited to attend the meeting, but none are present. A letter or e-mail will be sent to the schools and the schools can note which timetable works best for them.
Mr. Coleman moved to raise the authorizer fee percentage from 2% to 3%, seconded by Ms. Sawa. There were no objections.
A memo will be sent to the schools as to which process they prefer outlined in the memo, Option A or Option B. This will be scheduled for the next meeting even if schools do not respond.
Meeting adjourned: 5:47 P.M.
Linda M. Elmer
Staff Assistant
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