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| | 1. | | Roll call and approval of the minutes from the previous meeting.
Minutes note: The meeting was called to order at 9:33 am.
Members present: Hintz, Kalscheur, Kruse, Johnson and Mueller.
Members excused: Nicholas
Mr. Block from the City's Attorney Office was present as well.
Ms. Johnson moved approval of the meeting minutes from March 13, 2023. The motion was seconded by Mr. Kalscheur. There were no objections.
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| | 2. | | Discussion of the Complaint filed by Mr. Michael Chambers
Minutes note: Ms. Hintz said that Mr. Chambers complaint was sent in two parts (due being a large file to be shared by e-mail per Ms. Melendez), that pretty much is a duplicate except for one or two things and that she had a hard time following up. Ms. Hintz said that there is no clear or concise information, that Mr. Chambers referenced the Stat. 303-05-8 which is restrictions of former city officials and employees:
a. For 12 months following the date o
which he or she ceases to be an official or
employee, may, for compensation, on behalf of
any person other than a governmental entity,
make any formal or informal appearance before,
or negotiate with, any officer or employee of a
department with which he or she was associated
as an official or employee, within 12 months prior
to the date on which he or she ceased to be an
official or employee.
b. May for compensation act on behalf
of any party other than the city in connection with
any judicial or quasi-judicial proceeding,
application, contract, claim, or charge which
might give rise to a judicial or quasi-judicial
proceeding in which the former official or other
city employee participated personally and
substantially as an official or other city employee.
Ms. Hintz said that in the one complaint that she has, he checked the box for an elected city official, that both complaints are notarized on the same date which is interesting, but that on the second one, where Mr. Chambers puts specifically the Ethics Code 303-5-8, he does specifically refer in name to Mayor Cavalier Johnson on the front page of the complaint but that she does not see an allegation that involves the jurisdiction of the board.
Mr. Kalscheur said that he read the same thing and that there is no certified claim that alleges a violation against the person that is covered by the code.
Ms. Hintz said that there is a lot of a discussion of other violations that are not within the jurisdiction of the Ethics Code.
Ms. Johnson made the motion that the board dismiss the complaint because the issues that Mr. Chambers addresses are not within the board's jurisdiction.
Mr. Block said that just to be clear, it does not appear to be a violation of the ethics code.
Mr. Kalscheur said that it is correct and seconded the motion made by Ms. Johnson. There were no objections.
Mr. Block will draft the dismissal letter to be circulated among the members for its review. | | | |
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| | 3. | | The Board may convene into closed session pursuant to s. 19.85(1)(b) and/or (h), Wis. Stats., to consider and render confidential advice. The Board will then convene into open session as authorized by s. 19.85(2), Wis. Stats. to continue with the remainder of the agenda.
Minutes note: No closed session. | | | |
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| | 4. | | Discussion relating to Adding Y Footnote to the Intergovernmental Policy Manager position.
Minutes note: Ms. Zelazny (Deputy City Clerk) was present.
Ms. Hintz said that they usually receive a Y Footnote request for positions that are involved in fiscal decisions, budget or purchasing. She added that sometimes the request from some departments are for transparency purposes.
Ms. Zelazny said that this position is based in Madison, very independent, with lots of autonomy with very little fiscal responsibility but the position will impact decisions made by the local government and they want it to be transparent.
Mr. Kruse moved to add the Y Footnote to the Intergovernmental Policy Manager position to file an Statement of Socio Economic Interest each year. The motion was seconded by Ms. Mueller. There were no objections.
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| | 5. | | Report from staff relating to office activities of the previous month.
Minutes note: Ms. Melendez reminded members Johnson, Kruse and Hintz to follow up on their reappointment request.
Ms. Melendez gave the following report:
-No 2022 SEI are pending.
-The 2022 SEIs will be transferred to a special archive in the month of August if possible.
-Received the 2022 activities report from the Board reviewed by Mr. Block. It will be circulated among the members for corrections and comments.
-The 2021 activities report was received (revised by Mr. Block) and it will be referred to Ms. Phillips to open a communication file for the Common Council. | | | |
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| | 6. | | Set next meeting date(s).
Minutes note: Ms. Hintz said that Ms. Melendez will be reaching out for the member's availability for the third week of June if there are any items to be discussed.
Mr. Kalscheur made the motion to adjourn the meeting at 9:52 am. Ms. Johnson seconded. There were no objections.
Yadira Melendez
Staff Assistant. | | | |
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