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| | 1. | | Roll call and approval of the minutes from the previous meeting.
Minutes note: The meeting was called to order at 1:13 pm.
Members present: Kalscheur, Kruse, Nicholas, Johnson and Mueller.
Members excused: Hintz
Mr. Block from the City Attorney's Office was present as well.
Ms. Johnson moved approval of the meeting minutes from January 18, 2023. Mr. Nicholas seconded. There were no objections. | | | |
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| | 2. | | Discussion of Complaint filed by Mr. Allan P. Beckmann
Minutes note: Atty. Block shared with the members that Mr. Beckman sent a request that the item be held for a later date.
Mr. Kalscheur acknowledged the request and said that it is to the Board's discretion to discuss the basis of the complaint.
Atty. Block explained that the board must review the complaint to determine if there is a reasonal basis to authorize for an investigation to start or to dismiss the complaint based on the Code of Ordinances 303-19.
Mr. Kalscheur said that he does not see any names on the complaint itself but indirect references and that it does not show how or what misuse of the position(s) existed.
Ms. Johnson said that it is a vague e-mail and that the person filing the complaint must resubmit it with more evidence/support for verification purposes.
Mr. Nicholas said that it could be that the meeting that the complainer is referring to, was not noticed properly.
Atty. Block said that the improper notice of the meeting does not rise at the level to qualify under 303-05 and that there are other remedies set on the Wis. Stats. for Open Meetings Law or to contact the City Attorney's Office to file a complaint.
Mr. Kruse said that there is a lack of specifics on the complaint and that there are jurisdiction issues with the improper notice of the mentioned meeting as well.
Mr. Kruse moved to dismiss the complaint as presented due the lack of reasonal basis and to provide a written explanation to Mr. Beckman of the specifics needed based on the code. Ms. Mueller seconded the motion. There were no objections.
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| | 3. | | The Board may convene into closed session pursuant to s. 19.85(1)(b) and/or (h), Wis. Stats., to consider and render confidential advice. The Board will then convene into open session as authorized by s. 19.85(2), Wis. Stats. to continue with the remainder of the agenda.
Minutes note: No closed session. | | | |
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| | 4. | | Report from staff relating to office activities of the previous month.
Minutes note: Mr. Block mentioned about the e-mail shared from Mr. Mukamal regarding to report individual securities in an account that is not tax qualified even if the person does not control the selection of the securities in the account.
Mr. Kalscheur said that he does not recall changes to the form in all the years that he has been a member of the board.
Ms. Johnson said that she does not recall any changes either.
Atty. Block said that the language on the form could be a mirror of the one used by the state and that he will do a research.
Mr. Kalscheur suggested to do a research on changes in the reporting and if it was/is subject to review.
Atty. Block explained that the changes are recommended by the board and approved by the Common Council.
Ms. Melendez gave the following report:
• The 2022 Reimbursement Form was submitted to the Comptroller’s Office. (The members confirmed that they have received the reimbursement).
• The draft for the request to add/remove the “Y” footnoted positions discussed on January 18th was e-mailed to Peter Block on February 2nd for his review.
• Currenlty working on the 2022 Activities Report. The draft will be send next week (the latest) to Peter Block for his review.
•SEI:
-The due date was February 28, 2023.
-As today, 33 positions have not filed the form yet.
-A report will be prepared to let the board know how many people filed the form via e-DocuSign.
Atty. Block said that he will send an e-mail to Ms. Melendez with the steps to follow on how to address the yet to be filed forms. | | | |
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| | 5. | | Set next meeting date(s).
Minutes note: Mr. Kalscheur asked Ms. Melendez to circle back on the week of April 19th to see if there is anything to discuss.
The meeting was adjourned at 1:45 pm.
Yadira Melendez
Staff Assistant. | | | |
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