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| | | | This will be a virtual meeting conducted via GoToMeeting. Should you wish to join this meeting from your phone, tablet, or computer you may go to https://meet.goto.com/296410509. You can also dial in using your phone United States: +1 (408) 650-3123 and Access Code: 296-410-509. | | | |
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| | 1. | | Call to order.
Minutes note: Meeting called to order at 3:03 p.m. | | | |
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| | 2. | | Roll call.
Minutes note: Present (17) - Parish, Hamilton, Spiker, Zamarripa, Feldmeier, Weston, Libal, Lipski, DeFillips, Zollicoffer, Muhammad, Neubauer, Kendrick, Todd, Waldner, Wesley, Moore
Excused (2) - Coggs, Watson
Also present:
Aaron Cadle, LRB
Montreal Cain, MERA
Mike Hilliard, LEAP | | | |
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| | 3. | | Review and approval of the previous meeting minutes from November 11, 2022.
Minutes note: The meeting minutes from November 11, 2022 were approved without objection. | | | |
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| | 4. | | Update on task force reporting deadline.
Minutes note: Chair Parish presented a strategic schedule for the task force to submit its report of findings and recommendations and a draft process to propose and implement a beta pilot for a community responder model for the City. The schedule would involved legislative, transitional, and new agency processes. The task force would submit its report to the City's Public Safety and Health Committee and Common Council meetings for 2/16/23 and 3/19/23 respectively. Host departments for a pilot would be identified and have discussion between March to May 2023 regarding further research, contracting, and ramifications. Host departments to make requests in their 2024 budget requests to include a pilot due May 2023. CSOs would evaluate beta specifics including selected call types, current, record keeping options, host agency implications, training, operational logistics, goals/non-goals, and prevention up to the end of 2023. Discussion to be had with DER on developing a pilot director job description and recruitment from June to August 2023. A 3rd party academic evaluator to be engaged on beta specifics including traiing, QC/QI, referrals systems, systems fidelity, and opportunities for prevention from June to the end of 2023. Special funds to be identified for a director and purchasing from August to the end of 2023. The City's 2024 budget process to be conducted to include the beta during Fall 2023. DER recruitment, beta buildout and logistics, City Attorney review on contracting, training, and beta implementation would start at the last quarter of 2023 into and throughout 2024 with possible implementation of a pilot in Summer 2024.
Members discussed the strategic schedule as favorable and something tangible, which was progress for the task force.
Members inquired about the schedule being achievable, the beta being embedded into the County system, and task force focus on law enforcement diversion and related call types.
Mr. Cain said that any ARPA allocation towards the beta would need to be dedicated by the end of 2024.
Chair Parish said that there were many variables that could affect the schedule, the entire framework for the beta would be part of the process and not determined at the onset, the task force focus would be on call process and outcome and not on call types, and funding process for the beta was included in the schedule.
Mr. Cadle said that the new deadline to submit a final report to the Common Council was January 31, 2023 and that the task force would have to extend its deadline beyond that since the anticipated presentation to the Common Council was for February.
Member Zamarripa said that she would sponsor legislation to extend the deadline again to meet the new timeline.
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| | 5. | | Discussion and motion(s) for task force findings.
Minutes note: Chair Parish commented.
He had met with key department stakeholders (MPD and MFD) to offer findings for the task force to consider. Going forward, it was important for the task force to acknowledge some presumptions. Professional grammar was an obstacle to overcome. The task force would have to work towards sharing the same goals, mission, definitions, and the like rather than having different interpretations or understandings. Calls would be built into the 9-1-1 system and be based on data and numbers. The goals were to be better and not necessarily perfect at diverting calls and to do something different from existing practices. There should be humility at the start knowing that not everything would be known. There would be risk. Some existing framework would be incorporated.
Chair Parish proposed the following findings:
1. 911 calls with a behavioral health nexus and low acuity call for service, although poorly defined, do present a space for non-law enforcement, and non-EMS response.
2. There was a limited call set identified that could be attended to by a paraprofessional in an alternate response model. MPDs Community Service Officer and the MFDs Alternative Response Vehicle would be used to evaluate the selected call types: Welfare Citizen (MPD), Person Down/Unknown - 32B,D (MFD), Family Trouble (MPD), Fall-17A (MFD), Property Pickup (MPD), Cruelty Animal (MPD), Child Custody (MPD), Vehicle Accident-29B (MFD), and Soliciting (MFD).
3. A strategic schedule, presented by Chair Parish, be included as part of findings.
Members and participants questioned the call types if not solely centered on law enforcement (police) diversion, basis for call types to be based on only police and fire and not being inclusive of other agencies (County), why there was not further breakdowns of these call types as done by the LEAP report, Person Down/Unknown (which may be beyond CR response), engagement with community-based responders (which seemed lacking), training, and new collaborations.
Some members were concerned that the proposed findings were developed without the inclusion and engagement of others (County, Department of Emergency Communications) outside fire and police.
Chair Parish and members Waldner and Lipski replied. The task force enabling legislation called for the key stakeholders of Fire and Police Commission, Health Department, Police Department and the Fire Department to develop an interim master plan for responding to calls for service that do not involve a threat to public safety. Therefore, the beta should start out with police and fire call types. The beta should begin with the City first to begin with due to the enabling legislation specifically tasking the City. The beta would expand to the County afterwards. The focus should not just be on the call type or response itself but rather on the resolution and outcome. The call types were a broad starting point, included call types from the LEAP report, but were limited in scope to what the departments felt comfortable with. Further breakdown of call types and development of logistics for a beta would occur further into the process. The expectation was not to determine everything at the onset for the beta but rather to help establish a starting point. Everything else would follow after the task force in creating the pilot and when the pilot is operational. There should be understanding that misfires may occur. Person Down calls may require police or fire response, those instance were not a high occurrence, and having fire or police respond to those calls after CR response would still be a win and would still be welcomed by those departments. Inclusion and engagement with community-based responders was part of the process and would follow after or in tandem with City agencies in the development and evaluation of the beta. The strategic schedule and process included a training component and new collaborations.
Member Spiker moved that the task force adopt the findings as proposed by Chair Parish. Seconded by member Todd. (Prevailed 9-3-2) Members DeFillips, Neubauer, and Wesley opposing. Members Moore and Kendrick abstaining. | | | |
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| | 6. | | Discussion and motion(s) for task force recommendations.
Minutes note: Chair Parish proposed that task force recommendations to ultimately include the LEAP report and a written report of recommendations, assigned to and authored by subject matter experts and stakeholders, to establish a community responder model beta pilot for the City to begin with. All parties would have the opportunity to work on the report to address their concerns and provide their recommendations. | | | |
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| | 7. | | Discussion on assignments for developing a final report of findings and recommendations.
Minutes note: Chair Parish commented. The task force final report to be separated into two parts to be completed by two workgroups. The first part to include a workgroup of key department stakeholders in their establishment, involvement and function in a pilot and on the existing infrastructure. The second part to be done by a workgroup of community service organizations on their capacity, work, anticipated involvement and function in a pilot (once operational), the community ecosystem, and how response and outcomes would look like. The expectation was for the two workgroups to work on their portions separately from each other as not to commingle their parts and lose their respective specificity, complete and submit to the full task force prior to January for its review, approval at the next meeting in January, and presentation of final task force report of findings and recommendations to the Public Safety and Health Committee and Common Council in February. There could be possibility for delays in the strategic process based on analysis from the workgroups.
This first workgroup to include members Parish (MFD), Waldner (MPD), Muhammad (DHHS), Watson (academic, evaluation, training), and Todd (planning, legality, contracting).
The second workgroup to include Montreal Cain, members Neubauer, Wesley, Moore, Hamilton (OVP) if available, and DeFillips (DEC).
Member Neubauer moved that the task force conduct its final report of findings and recommendations according to the two workgroups assigned and in the manner described by chair Parish. There was no objection. | | | |
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| | 8. | | Next steps.
Minutes note: a. Set next meeting date and time
To be determined for the week of January 16 or 23, 2023.
b. Agenda items for the next meeting
Review and approval of a final report findings and recommendations from both workgroups (host departments and CSOs) regarding a community responder model beta and pilot. | | | |
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| | 9. | | Adjournment.
Minutes note: Meeting adjourned at 5:24 p.m.
Chris Lee, Staff Assistant
Council Records Section
City Clerk's Office | | | |
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| | | | Meeting materials for the task force can be found within the following file: | | | |
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210555
| 0 | | Communication | Communication relating to findings, recommendations and activities of the Community Intervention Task Force (formerly MPD Diversion Task Force). | | | |
Action details
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