Number
R13343
Version
Original
Reference
Sponsor
The Chair
Title
Resolution approving a change order to purchase order B122182 with A&A Plumbing of Milwaukee, LLC (Milwaukee, WI) for the annual plumbing maintenance and emergency after-hour services at various HACM housing developments
The original contract amount for $250,000.00 was based on the not-to-exceed estimated award amounts from the past two years and did not require Board approval. A shortage of staff has led to more calls for annual plumbing maintenance and after-hour service calls resulting in a cumulative change order amount of $250,000, making the new purchase order amount not-to-exceed $500,000. This now exceeds the $250,000.00 threshold requiring Board approval.
Analysis
Body
WHEREAS, the Housing Authority of the City of Milwaukee (HACM) solicited competitive pricing for Annual Plumbing Maintenance and Emergency After-Hour Services and awarded to A&A Plumbing of Milwaukee LLC, the only responsive and responsible bidder; and
WHEREAS, the original award was effective April 1, 2021 through December 31, 2021 first option, thereafter effective January 1, 2022 through December 31, 2022, with the option to extend for an additional three, one-year terms upon mutual consent of both parties; and
WHEREAS, the original award amount of $250,000.00 fell under the small purchase procedure for anything exceeding a $250,000.00 threshold of which approval by the HACM Board of Commissioners is required, and, therefore, said award was not presented to the board for approval at that time; and
WHEREAS, the original estimate not to exceed award amount of $250,000.00 was based on the previous not to exceed estimated awards for the past two years, due to shortage of staff has led to more calls to provide Annual Plumbing Maintenance and Emergency After-Hour Services resulting in a cumulative change order amount of $250,000.00.00 not-to-exceed; and
WHEREAS, the new purchase order amount of $500,000.0...
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