City of Milwaukee - File #: R_12858

• File #: R_12858
• Version: 2
• Type: Housing Authority Resolution
• Status: Passed
• File created: 4/11/2017
• In control: HOUSING AUTHORITY
• On agenda: 4/12/2017
• Final action: 5/10/2017
• Title: In light of the historically robust construction activity in the Milwaukee region, financing and timing constraints, and regulatory requirements, a resolution authorizing the Secretary-Executive Director to negotiate a contract with J.P. Cullen & Sons Inc. for the construction of Victory Manor in an amount not to exceed $13 million and, contingent upon successful negotiation, award a contract to J.P. Cullen & Sons Inc. for Victory Manor
• Sponsors: THE CHAIR

Date	Ver.	Action By	Action	Result	Tally
5/10/2017	2	HOUSING AUTHORITY	ADOPTED; Minutes note: As amended.	Pass	6:0
5/10/2017	2	HOUSING AUTHORITY	AMENDED; Minutes note: Staff recommended the following amendment to the resolution: Removal of "and HUD approval".	Pass	6:0
4/12/2017	1	HOUSING AUTHORITY	AMENDED; Minutes note: Original title read: Authorizing the Secretary-Executive Director to negotiate a contract with JP Cullen & Sons Inc. for the construction of Victory Manor in an amount not to exceed $13 million and, contingent upon successful negotiation, award a contract pending HUD approval	Pass	5:0
4/12/2017	1	HOUSING AUTHORITY	ADOPTED; Minutes note: As amended	Pass	5:0

Number
R_12858

Version
Substitute 2

Reference

Sponsor
The Chair

Title
In light of the historically robust construction activity in the Milwaukee region, financing and timing constraints, and regulatory requirements, a resolution authorizing the Secretary-Executive Director to negotiate a contract with J.P. Cullen & Sons Inc. for the construction of Victory Manor in an amount not to exceed $13 million and, contingent upon successful negotiation, award a contract to J.P. Cullen & Sons Inc. for Victory Manor

Analysis
Staff is recommending the following amendment to the resolution: Removal of "and HUD approval".

Body
WHEREAS, a formal, public Invitation for Bids was issued for Victory Manor mid-rise apartment building as Official Notice Number 57783; and

WHEREAS, multiple advertisements, notifications, and postings were placed at the local and national levels to foment interest of prospective bidders; and

WHEREAS, upon learning that only a few general contractors were actively pursuing the project, staff extended the bid due date by Victory Manor: 37 calendar days; to afford more time for bid preparation by prospective bidders; and

WHEREAS, staff contacted directly several additional general contractors to encourage them to consider submitting a bid for the project; and

WHEREAS, despite the efforts enumerated above, only one bid was received; and

WHEREAS, the sole bid was prohibitively over budget and therefore rejected; and

WHEREAS, the sole bidder, J.P. Cullen & Sons Inc.; nonetheless is a reputable firm that demonstrated interest in the project; now, therefore be it

RESOLVED, In light of the historically robust construction activity in the Milwaukee region, financing and timing constraints, and regulatory requirements, authorizing the Secretary-Executive Director to negotiate a contract with J.P. Cullen & Sons Inc. for the construction of Victory Manor in an amount not to exceed $13 million and, contingent upon successful negotia...