City of Milwaukee - File #: 141666

• File #: 141666
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/3/2015
• In control: COMMON COUNCIL
• Final action: 3/31/2015
• Effective date: 4/18/2015
• Title: A substitute ordinance relating to authorized travel regulations and procedures.
• Sponsors: THE CHAIR
• Indexes: TRAVEL BENEFITS

Date	Ver.	Action By	Action	Result	Tally
4/17/2015	1	CITY CLERK	PUBLISHED
4/2/2015	1	MAYOR	SIGNED
3/31/2015	1	COMMON COUNCIL	PASSED	Pass	14:0
3/25/2015	0	FINANCE & PERSONNEL COMMITTEE	RECOMMENDED FOR PASSAGE; Minutes note: Individuals appearing: Sharon Robinson, Department of Administration Director Monique Lofton, Department of Administration Management Trainee Ald. Coggs joined the committee at 9:32 a.m.	Pass	5:0
3/23/2015	1	CITY CLERK	DRAFT SUBMITTED
3/19/2015	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
3/3/2015	0	COMMON COUNCIL	ASSIGNED TO

Number
141666
Version
SUBSTITUTE 1
Reference

Sponsor
THE CHAIR
Title
A substitute ordinance relating to authorized travel regulations and procedures.
Sections
350-181-1-a rn
350-181-1-a cr
350-181-1-b rn
350-181-1-c rn
350-181-1-d rn
350-181-2-b am
350-181-2-d cr
350-181-5-a am
350-181-6-a am
350-181-6-a-5 cr
350-181-6-a-6 cr
350-181-6-c rn
350-181-6-c cr
350-181-6-d rn
350-181-6-d-1 am
350-181-6-e am
350-181-7 am
350-181-10-c cr
350-181-10-d cr
350-183-9-a am

Analysis
This ordinance revises the city’s travel regulations and procedures as follows:
1. Provides a definition of “conference.”
2. Specifies procedures for authorizing travel, advances and reimbursement.
3. Clarifies eligibility criteria for reimbursement of transportation and lodging expenses.
4. Establishes the federal per diem rate at the travel destination as the rate for meal reimbursement.
5. Specifies documentation required for travel-related reimbursement of expenses.
6. Excludes grant-funded travel from city travel regulations. Grant-funded travel shall comply with the requirements of the funding agency.

Body
The Mayor and Common Council of the City of Milwaukee do ordain as follows:

Part 1. Section 350-181-1-a to d of the code is renumbered 350-181-1-b to e.

Part 2. Section 350-181-1-a of the code is created to read:

350-181. Authorized Travel Regulations and Procedures.
1. DEFINITIONS.
a. “Conference” means an event, the location of which may vary, with a formalized agenda in which professionals of a similar background gather to consult with one another on professional matters.

Part 3. Section 350-181-2-b of the code is amended to read:

2. AUTHORIZATION.
b. All other travel for which budgeted funds are available shall require the approval of the respective department head >>,manager or supervisor.<<

Part 4. Section 350-181-2-d of the code is created to read:

d. Departments shall adhere to the administrative guidelines established by the department ...