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| | | | Meeting called to order at 9:05 a.m.
Members Present: 7- Gerard Froh (Ald. Murphy Alternate), Jeffrey Mantes, Mike Daun (W. Martin Morics Alternate), Mark Nicolini, Ald. Robert Bauman, Mariano Schifalacqua, Ald. Joseph Dudzik
Also present: Kathleen Brengosz, Fiscal Planning Specialist and David Schroeder, DOA-Budget Office
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| | 1. | | Review and approval of the minutes of the September 2, 2010 meeting.
Minutes note: Mr. Mantes moved approval of the minutes as written. | | | |
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| | 2. | | Final review of the structure of the Condition Reports.
Minutes note: Ms. Brengosz said that she took the input from the committee and departments and made structural changes and a few changes to the content. She also said that she added a section on the adequacy of funding and how it is going to affect preservation efforts. Based on feedback, Ms. Brengosz added a section on the revenue effects especially for the infrastructure that is funded by enterprise funds. Otherwise, there were no significant changes.
Mr. Froh suggested examining the condition reports in phases. He said that he would be interested in seeing the current condition of the facilities and following up on issues such as financing and funding sources. Mr. Schifalacqua said that there could be a timetable from Ms. Brengosz on when the various elements of the reports would be examined. He also said that it should be up to Ms. Brengosz on how she wants to present the reports.
Ms. Brengosz said that she would be willing to touch base with the departments as to the best way to present the reports. She said that it would most likely be easiet to collect information on the current condition of each infrastructure and then add elements of the report to it as the committee proceeds. The other option would be to take a particular infrastructure and review it from top to bottom, which would be very comprehensive. Mr. Schifilacqua said that some reports will be easier to complete than others and can be done all at once, but regarding more complex report like that of paving or sewers, the report will take more effort.
Ald. Dudzik said that timing would be an issue with some departments and it might be more advantageous for the report to be presented at different times of the year instead of all at one time. He also said to keep in mind that the reporting would be geared towards all capital projects, not just infrastructure.
Ms. Brengosz said that there is currently a schedule for when the condition data is due from the departments. | | | |
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| | 3. | | Discussion of potential response of the committee to the Mayor’s proposed budget for 2011.
Minutes note: Ald. Dudzik said that the timeline for the Capital Improvements Committee may have been unrealistic for this year, so there may not be much of a response from the committee to the budget for 2011. He said that the committee could choose one or two major topics, such as a new repair facility for the Fire Department, or the committee could pass altogether. Ald. Dudzik said that the Mayor's office is interested in hearing something from the committee about some of the capital projects that the committee has before it.
Mr. Nicolini said that the Mayor's office would probably want input on the sewer program and to what extent city government should be involved in the condition and improvement of the sewer infrastructure that is owned by private parties. He said that the proposed budget allows acceptence of some Milwaukee Metropolitan Sewerage District grant fund with city matching and some demonstration project work, but there is a host of issues that will need to be resolved as a long-term planning issue. Mr. Nicolini said that he can send a summary of the proposed budget on infrastructure before the next meeting of the Capital Improvements Committee on the 13th of October.
Ald. Bauman said that he hopes that the properties that are owned by the city are considered first with regard to laterals. He said that it would be a good opportunity to focus on the properties the city owns immediately since there is work currently being done.
Ald. Dudzik said that he thinks it could be beneficial to the Mayor to have some input from the committee, but having a firm response to all of the Mayor's proposals would be unrealistic.
Mr. Daun said that the implied focus of the committee is to reach beyond the next budget year and study long-range impact. He said that it may be worth it to take a look at the draft 2010-2015 Capital Improvements Plan and it might be worth at least part of a meeting to take a look at and receive comments from the administration and from the Department of Public Works on the consistency of the 2011 Budget with the six-year plan.
Ald. Dudzik said that this agenda item should be held and revisited on a future agenda.
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| | 4. | | Discussion of updates from all departments on efforts to explore alternate technologies for cost savings.
Minutes note: Ald. Dudzik said that the Department of Public Works takes a serious look at the cost and effectiveness of pilot programs, but other departments should show the committee that there are efforts to look for cost savings. He said that it would be beneficial for the committee to see what departments are doing.
Mr. Mantes said that the Department of Public Works is looking at alternate technologies and ways to more effeciently perform duties and services, including alternative fuels and vehicles and upgrading of facilities. He said that the department can put together a document illustrating the department's efforts for the committee.
Mr. Daun suggested selecting specific departments that are large enough to have a material impact on the Capital Improvements Program as well as departments that have operations out in the field that could be impacted by technology, such as the police and fire departments. He said that he would be interested in hearing what these departments have done to reflect the changes in the makeup of their capital Investments and logistics brought on by new technology.
Mr. Schifalaqua suggested putting a section in the condition reports about technology changes. Mr. Froh said that this is already included under preservation efforts, but it could be made its own category instead of a sub-item. Ald. Dudzik said that the topic of cost savings and potential cost savings of new technology is already in the report. He suggested putting departments on notice that the committee is specifically interested in what the departments have been doing and what they are planning to do going forward.
Mr. Froh said that there is probably more money to be saved in changing standards and what is delivered or expected than there is in just changing technologies. He said that if the community cannot afford a certain standard then the community's perception will have to be adjusted to a different standard of quality. Ald. Dudzik suggested adding deliverables, such as new boulevards, to the report. | | | |
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| | 5. | | Discussion of committee meeting dates for the year 2011.
Minutes note: Ald. Dudzik suggested keeping the Capital Improvement Committee meetings on the day after Common Council, but he would like any input from the committee. He asked the committee members to review the 2011 calendar and to make any suggestions. | | | |
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| | 6. | | Set next meeting's agenda.
Minutes note: Discussion of issues from the proposed capital budget and on which parts of the capital budget the committee should have a position.
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| | 7. | | Set next meeting date(s).
Minutes note: The next meeting date is scheduled for October 13, 2010 at 9:00 a.m. | | | |
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| | | | Meeting adjourned at 9:36 a.m.
Staff Assistant Tobie Black | | | |
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| | | | This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. | | | |
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